Productivity & Planning with Tash Guthrie

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In today’s episode, we are talking all things planning here. We are at the very beginning of 2021, and it’s time to lay down some foundations for the rest of the year. Joining me on the show today is Tash Guthrie. She is a productivity mentor and visionary behind the time creative planner, podcast, community and membership. We discuss what makes for a good planner, things that we can plan to save the overwhelm. PLUS three things that you can do today to start making your life easier.


Facebook: @tashguthrie
Instagram: @tash_guthrie


Tash’s planner – The Time Creator
Discount Code: LIZZIE2021


Facebook: @lizziegmoult
Instagram: @lizzie_moult


Well, I need your help. Podcast reviews are super important for iTunes to help match us with the right listeners and they keep us motivated to delivering fresh new inspiring content each week to your ears.

I want to help more women realise that time is our most valuable commodity and how we choose to spend it creates our version of wild success. I would be super grateful if you could take a minute and review the show on iTunes!



In today’s episode, we are talking all things planning here. We are at the very beginning of 2021, and it’s time to lay down some foundations for the rest of the year. Joining me on the show today is Tash Guthrie. She is a productivity mentor and visionary behind the time creative planner, podcast, community and membership Tash lives on a farm on the far North Coast of New South Wales. 

With her husband, two children, several chickens, ducks, and one cow. She is a full-time primary school teacher and believes that everyone has the power within them to live the life they truly desire free of overwhelm and stress. Tash helps busy women take control of their time by improving the productivity and time management skills to ultimately create more time for people and things they love now, Tash and I have very similar beliefs. We both love to plan, and we do both value time with our families. This episode, we’re going to dive into one. What makes a really good planner, two, some things that we can actually be planning to save the overwhelm. We also dive into three things that you can do today to start making your life easier. Three things that you can implement with a planner. Let’s not delay and dive into today’s episode. 

Hello Tash. Thanks so much for joining me on the show today. 


Hey Lizzie, it’s so good to be back here talking to you again on the podcast it’s been ages.


 I know I’m so excited about our conversation today, because obviously we’re going to get deep about planning, something that I’m very passionate about. Absolutely. Before we begin, can you share what it is you do and how you ended up doing this?

Big question, So I’ll start with who I am. I’m Tash Guthrie. I am the creator and owner of the time creator, planner, podcast, community, and membership. In a nutshell, im all about time management and productivity, especially for the busy women like you and I, who are running multifaceted lives, we’ve got lots of different roles and I help support those women create more time for the people and things that truly matter to them. Aside from that, I’m a full-time primary school teacher. I have a year, one, two class this year, and I live in the beautiful far north coast of New South Wales with my family on a little farm with our cow and our chickens and all of those amazing things. We’ve got a really beautiful lifestyle that we’ve created here. The business is just a really beautiful way for me to help to manage all of those things. 

I just love how you tie everything beautifully together. Like in our lives. It’s like our most valuable resource. Yes. Anyway, we’re going to talk more about that in a minute. However before we go there, because I know that you’ve only been in business, what, like a couple of years now, like three, four, 


This planner 2021 is the fifth edition. I’ve been blogging in this space for six years. Yeah. 


 Oh so what’s been your biggest experience with your business, like learning experience? 


My biggest learning experience, this is a hard one to reflect on. Like when people ask me this, I always get a bit stuck, but I really think my biggest learning in this business has been to take my own advice. Because it’s really, I know you’re clapping because I talk. All the time to women about creating the time identifying what’s important and working out the most efficient ways to get those things in your life. Because when I ask women what they want more time for, they say the same things. They say more time for my personal pursuits or more time for myself or more quality time with my family or children. We’re saying the same things. We’re all looking for it. I’m teaching these strategies on how to actually get those things and then realize maybe I’m not doing the best job of doing it myself at times. And then I asked myself why. My biggest learning has been to take my own advice. Specifically in this area, I’ve always talked about there being five key pillars to work-life harmony, like creating that harmonious life that ties in not work-life balance, work-life harmony because everything has to blend and move together. 


Really fluidly I’m actually swaying 


There are five elements there’s scheduling, self care, self development systems and support. The biggest thing that I needed to take my own advice on was the support and allowing the people to come in and to help when they offer. Also in my business to outsource the things that are not in my zone of genius, because I think when you’re in a startup phase, those first few years, money’s super tight in your business. The thought of even paying someone to do graphics for you or edit a podcast, or perhaps do your bookkeeping or something like that, the money just isn’t there. You become this Jack of all trades. I know a lot of your listeners might identify with that even into their journey in business as well. We slogged through the tasks that we are not so great at because we want to save the money, but what we’re doing, yes, saving the money, but we’re spending the time and we’re spending the time doing things that we don’t love. 

We’re not particularly good at and not in our zone of genius. That then takes away from the things that we are really good. We really enjoy and should be spending our time on. That’s probably been my biggest lesson and in terms of support outsourcing in my business, I now have a VA with my Kajabi platform that I can call on. I’ve got a tech team, I’ve got a bookkeeper and I’ve been able to manage, to find people that really connect with who I am and can support me, not just with the task, but also emotionally, which is really important. They get me. Once I started opening up to that and just of money here and there, like not big amounts, it just took the pressure off. I was suddenly able to spend the time doing the things I loved in my business. 

This is bloody Epic. Tash. I think we all need a solid reminder of this, thing to our own advice, because especially when you’re so passionate about what you do, like you live and breathe it and you’re often projecting and giving, but it’s like, hold on a second, I’m sharing with a small knowledge, but how am I applying it to my life? One of the philosophies that I’ve been working a lot with this year is, lead by example and, calling yourself out and asking for those things. Like asking for that support and asking, that, Hey, I’m taking time out for self development, whatever it is. I just loved that. Why are you so passionate about planning and what makes a good planning system or planner? 

Well, in terms of why I’m passionate about planning, I don’t know. It’s who I am. It’s built into me. I think being a teacher as well, we have to be so organized. Like we have to know in advance, how things are linked together. There’s an element of creativity, but there’s also a massive part of our job is organization and data. 

Things like that, I think it is built into who I am. I was always that kid at the bank, it’s sad that the children of this generation may not experience this, but I was always that kid at the bank when mum would do her banking and I’d get the little deposit slips and the withdrawal slips, and I’d fill it in with random information. I loved filling in forms and boxes and that thing. I think I was very, I was geared towards paper early and I think planning is just part of who I am. The planner actually came from this space of all of those things coming together, I think, and I’ve reflected a lot over the years on what makes a good planner because when you develop a product, you do a lot of research and you do spend a lot of time looking at what’s already out there. 

And, and I also spent a lot of time just reflecting on my way of planning because everyone plans differently. Like you and I were just chatting offline about how your planning system is so different to mine. I came up with six things that really can help people decide what kind of planning system is best for them. Would you like me to run through those quickly if you can? 


Yes, please. 


Absolutely. Firstly, I want to acknowledge that there are some people that are not paper planners at all. They just, they don’t want to write it’s shocking to me, But they did it. I’m like, and I’m like, what? You take paper out of the equation. Okay. Yeah. Been in the teaching world, I’m seeing a real trend in people using OneNote and online programming documents. I’m like, but where did you write it? 

I’d write it down. 

I think firstly, you do have to acknowledge whether or not you’re a paper planner or you are an online planning person. I think the thing once you decide that you’re a paper planner person, is that you really need to understand what your needs are on paper. You think about planners you’ve used in the past, or you think about a layout that you might be interested in, you have to think about what the purpose of having that planner is for. There are so many different things out there like there’s business planners, there’s social media planners, there’s personal planners. You do have to recognize what the purpose is for having the planet in the first place. Because what that will do is narrow down what you’re actually looking for in searching for, especially if you maybe have someone that has lots of appointments and things, they’re the kinds of things you’re going to be looking for on a daily spread. 

The second tip is to choose your preferred layout. This is where things get really interesting on paper because there are so many options. There’s daily spreads like mine. There are weekly spreads. There are big, vast open space, spreads, bullet point journals, the whole thing. In terms of how you like to plan and how you like to view what you plan, I think it’s important to choose a preference for your layout so that when you’re looking for the planner, you are able to type in those keywords. Then you need to look at size. That’s the third thing and not being dirty, but size does matter. It really does. And it’s because of the convenience. If you want to be able to take your planner with you might need something quite slim line, a five or smaller, but if you’re going to leave it at home, then maybe in a full planner is good for you or maybe one of those big desk planners or something like that. 

It does come down to how you want to use it and therefore what size you’re going to need. As you can see, as I’m going through early on tip three, you’re really narrowing down this huge choice that you would have otherwise the fourth tip is to ensure that you can actually surrender to this planner and get everything out of your brain onto it. You have to trust it a hundred percent is your second brain. There has to be a spot for all the things that you need to plan and you need to have the trust in the planner that you can surrender to it and put everything there and then walk away and know that when you come back, everything’s still in its little place and you free your mind. There’s nothing worse than having a plan away. You then have to make a separately somewhere else. 

Or you have to use post-it notes on a fridge, or you need to use some other system as well, because then you have too many things in too many places. And that’s where we cue overwhelm. You do need to surrender to it. The fifth is that you then need to commit to your choice and being in the planet world, the amount of people I see that by two or three or four planners for the year. Wow. Like, and I think what do they write in them? Because depending on what you’re using them for, again, it might be totally feasible to have a planner for your business. A plan a for your personal, I know I have two planners purely for my roles. I have a teacher planner. That’s my daybook that I buy from. If you’re a teacher listing Mrs. Edgar’s class, she’s a Perth WOA based planner business. 

She has the most beautiful teacher planners and everything that I teach in my day goes in there. My planner, my time creative planner is purely for all the other multi-faceted demands of my life. Whatever you choose, you need to fully be able to commit to it. You know, don’t cheat on it basically. Lastly, this one’s really hard because of social media. The sixth tip is to say no to peer pressure, just because you see Joe blow buying so-and-so’s planner does not mean that it’s going to be the right planner for you. We can get caught up in people. You know, this year 2020 been incredible. I’ve never seen so many new planners on the market in my life. We do have a bit of a sheep pack mentality. When you just follow along and you buy the planet, cause everyone else is buying the planner, it is important to just make sure that you’re staying true to what your needs are so that you can actually use that planning system effectively and spend your money really well. 

So they are my six tips. 

That last one is huge. Like you need to know what it is you’re going to plan and how you’re going to be using that as you move forward through the year. Absolutely, big, small, like all these little components are just so important to like identify where you make plans and learn what you need to make plans for. Like I know for me, I have my kitchen system, which lives in the kitchen. Like what we’re having for dinner stays in the kitchen, have a rolling piece of paper that we create meal plans and shopping lists, pretty simple, two pieces of paper up, live on the fridge, however, my appointments and then my business. Yeah. Systems, absolutely very clear. And I know what I need. I think that last point, especially identifying your needs for a planner and how you’re going to use it, like, and I have to give you kudos for this one, like trusting it. 

 Honestly I think, if you’re going to implement, like I’m going to start planning my time and using my time better, I have to trust the process, trust yourself that you’ve written down your to-do list. As you said, it’s going to be that tomorrow. When you wake up, it’s there, it’s ready. It’s waiting. 

For you. Absolutely. And that peace of mind that’ll come from it as well. So she I’ve done it for a while.  When you fully trust your planner and you can surrender to it. You just, you reduce that little bit about the overwhelm factor just comes down that little bit further. So those. 

So those nights of sleep again, isn’t it. Yeah. 

A lot of people choose to do their planning for the next day or the next couple of days in the evening so that they can have that really nice sleep. They can know that I’ve got that covered. Similarly white people keep a notepad and a pencil next to the bed because when they wake up in the night, they can get rid of it and get back to sleep, get rid of the thought. It is a really good process even if you’re using an online planning system, doing the same thing because you need to fully surrender to whatever system you’re using. 

I love it. What are the three to five, maybe things that are really important for us to plan. 

There are lots of things we could plan for. Let’s be honest. I think  the more we plan, I think the more control we feel we have over our time. However, sometimes that is a double-edged sword, the more we plan, the more inflexible we become in how we move through our time throughout the day, especially if something comes up that is unexpected and this is life. This is the 2020 version. If there’s lots of unexpected things happening in our lives all the time, even someone else’s crisis becomes your emergency. When you get that phone call or that text or something happens, or your child’s sick at school, and you’ve got to go and get them, we have to really be mindful that when we do plan ahead, we have to remember to be really flexible. Keeping that in mind, I’ll go through what my tips are and remembering that, you have to be like water. 

Don’t be like a rock. You’ve got to be fluid. You’ve got to move. You’ve got to go with that. The first thing we all need to do every day after we’ve worked out, what we need to do is create priorities. That’s the big thing to plan for. People go, Oh, but I’ve got lots of things I need to do. And they’re all really important. You’re like, well, yeah, they are. What are the things though? That if you don’t do them, your life’s going to. 

He’s not going to be on track. Or if you don’t do that today, the things that you need to do tomorrow and the end of the week are not able to happen because you did not do this. You need to work out what the biggies are. Brian, Tracy talks about the frogs, eating the frog, ate the biggest ugliest frogs. First don’t worry about eating all the tadpoles, 

All the little things, doing all those little slow jobs, because it makes you feel productive plan for the priorities and do those things first. That’s my first tip is to really work out. What’s important to you.
I’m just got goose bumps. Cause I’m like, yes. Cause this is how I do it too. I like to get the hardest thing done first. 


Absolutely. You chip away at it and you feel so accomplished when you do sometimes though our priority might be time bound. I do want to acknowledge that sometimes, I can say here, set your priorities and get about doing those things first. Maybe the biggest thing in your day is reliant upon someone else who can’t help you until four o’clock in the afternoon. If you schedule that in and you commit to working on whatever that thing is at that time, maybe you have your tax appointment at four o’clock with something like that. That’s the biggest priority in your day is to make sure that gets done, then schedule it in and make sure you’re there. I want to just throw in as well about a big myth around productivity that might help with this point. People think that productivity is about getting more things done, but it’s not. It’s about getting the right things done. Productivity is about getting the right things done. 


Yeah. What is it Quality over quantity, 

What do we do? We spend our time doing all the little things because it makes us feel really accomplished and it’s busy and there’s a buzz and we move from one thing to the next and then we still have that big, important thing sitting there. So it isn’t about getting more done. It’s about working on the right things, getting those things done. That’s my first tip is to prioritize. My next tip is actually, we’ve just touched on it before is to plan your meals. I know. Yeah. I might say I’m not a meal planner. It’s like, okay, that’s cool. However if you can know what you’re going to have for dinner every night, you’ve taken one massive decision off your plate and reduce overwhelm immediately. I’m actually going to say, my second tip is to plan your meals in advance. 

Can I just add to this? Because it’s such a huge conversation in my little online community as well, because it’s taking that pressure. It’s that four 30, three 30 and five 30 afternoon phone call, what are they going to have for dinner? It’s like, why are you creating this tension every afternoon? And decision-making about something so basic, you can go to your fridge. Like I do and go, what are we having? And some days I change it up and it doesn’t have exactly a Monday, but I’ve got the ingredients, I’ve got the thing it’s done. Like I don’t have to think about it because as you said, like the first tip is priorities. What’s more important. 

Do you want to spend your time stressing over what to have for dinner? Or do you just want to get on with it? That’s the other thing too, is when you plan your meals, you actually get to eat the things you love because you’re prepared, not just settling for the fish fingers in the phrase. I guess that’s all, you’ve got time to, throw together and you’re like, Oh, this is doing the job, but it’s really not that satisfying, no offense to fish fingers, but it just, you can actually plan to eat what you love. If you love Mexican food, prepare, get the things you need it from the grocery store, get in there and get it ordered, go and pick it up, click and collect. We do that. Another thing that I can add to the list of support and clicking, collecting my groceries. It’s the one thing when we come in the door at the end of the day, both being teachers with two kids that we are ready to go and we can then spend our time until dinner time doing the things we want to do as a family, because that’s already organized. 

I’m going to say number two is organizing the meals. Yes. I’m backing it off a hundred percent. Excellent. Now my third thing, I mean, there were so many things I’m going to put an umbrella over all of these at the end, but my third thing is actually boring, but it is the most effective thing to plan for. I think other than our priorities is our daily routines are establishing systems and routines for the things that we do every single day. Because what that does is creates an autopilot for you. It creates predictability for you and it takes the guesswork out of trying to fit things in. If you have a bit of a flow that you go with, perhaps with your housework, or maybe the way in which you start your business day or your workday, if you create a routine around those things, they will seamlessly happen for you. 

All the other things do you want to add in? So the coffee catch-up or the lunch with so-and-so or the, whatever it is you’re planning to do can fit in around those things. Maybe creating a laundry washing system, isn’t the most riveting thing. If you get on autopilot with something like that, it will change your life. 

I love this is once again another thing that I’m like, yes, because I talk a lot about morning routines and I don’t, do all the self-care self-love stuff in the mornings because I don’t have the opportunity to, but I tie that into my lunchtime routine. Yes. Sorry. My morning routine is about getting the kids out the door and making sure that we’re all happy. We do the same things every single day. Like and in the same process, like we get up, we have the breakfast. No we do the lunchboxes. We sort out what we’re wearing. Have we got our shoes and socks, clean the teeth before we go out the door and don’t forget the shoes on your feet. We have our routines, like we’ve already got them, but I think it’s cementing them in. Yeah. 

Yeah, definitely. And like with our children love predictability. They love a routine. They like to know what’s coming next. They like to know how they can be successful at doing certain things. Like all of those things you just said, they feel accomplished when they walk out the door and they’ve done those things, no matter how hard you’ve had to fight them every morning, but they love a routine, but we do too. It’s important to back yourself and support yourself. I always talk about planning. Your day is like a scaffold. It’s like that scaffolding around a building site that helps to hold the structure for everything else. The structure can move and you can change it and you can replace parts of it and you can take parts out throughout your day. When you have that solid scaffold and structure to support you, then you can actually be quite flexible in other areas. 

If you think about your routines and systems like a building scaffold, I think that’s a really great way to think about it. Yeah. 

Yes, yes. It’s so true though, right? 

Absolutely. Yeah. So they’re my three tips. I’ve actually, yeah. Prioritizing planning, meals, systems and routines for your home and business. I think that the one umbrella I want to put the umbrella on top and this umbrella seats is one of the five key pillars of work-life harmony that I talked about earlier. It’s self care. I did a really wonderful chat with crystal HUD stuff from the gentle counselor recently during him mental health summit, around what self-care is. I really in its most simplistic form, forget about the big indulgent facials massages and things that lovely, true self caring your day is intertwined and mindfully intertwined into the everyday practices that we have. I really think that not so much planning for them because the best self care is incidental, but making sure that you’re allowing space for that in your day and being mindful of making sure those things happen and to give it just an example, if people like, I don’t know what you’re talking about when I do the washing arm, I talk about all the time. 

Someone who’s listening may have heard me say this before, but when I’m doing the washing up, I’ve purposely chosen a beautiful Rose centered dishwashing liquid, because for me self-care is about the senses. I get this beautiful smell and I love to put my hands in the warmth of the water. You know, it’s just so calming. Cause I’m a water person. I’m a Pisces. I really love, the flow of water. Putting my hands in the warm water is lovely. The thing is when I start to wash up everyone buggers off because they don’t want to have a job. So I then get solitude. So I get beautiful smell. I get the warmth of the water, the feel of the water. I get complete solitude in the kitchen and it’s just 10 minutes for myself where I just moved through the motion of the physical work. My mind is able to be present on what I’m doing and I can take some breaths and it’s like a reset time for me. 

That is self-care, it’s really treating my physical self and my mind in amongst what I’m doing in my day. I think the umbrella to planning is being open to those moments throughout the day for self-care that are really incidental, but really meaningful, 

Just made washing the dishes really sexy. 

Absolutely. That’s the best time out because seriously, where does everyone go away? Doesn’t matter what I’m doing. If it sick, they go away. How to get more time for yourself? Do the housework. 

Yeah. Yeah. Mom, can I help? No, just leave me alone. I don’t know. 

Well, I don’t think I’ve ever been asked that question. 

They love getting the buckets of water out. It makes more mess, but sometimes it’s, I have to let it know. Okay let it happen. Let it happen. You put water all over the floor. 

What, there’s the quality family time that we’re seeking. 

Yeah. It’s giggled, we put on the nineties hits girls a bit of luck, 

I do love a dance party. It makes it fun and it makes it enjoyable. Yes, I love all of those tips and self-care is the umbrella. I think, this is what time management is all about. It comes back to that. Self-care so this leads into my next question. How do you define success? 


Oh, this is a really big question. Yeah, Because we’re trained to think that success is when we achieve our goal or we, are living or being, or have achieved whatever the big thing is. I really think that success is celebrating the achievement of all the tiny baby steps that come before the big goal. Like you have the big celebration at the big goal. Say you wanted to save $10,000 or something like that, ? Yes. That’s huge. I think when we look at all the tiny things that we do everyday, all the tadpoles, all the frogs, as we talked about before, as we achieve those things, that success, because every action takes us a step closer to achieving what it is we want. Without all of those steps, you can’t achieve the big things. I think success is really about honoring and celebrating and acknowledging that we’ve done all the little things and just wanting to give an example of that, how I’m celebrating success in small chunks. 

At the moment, I have a bit of a weight loss goal happening and I’ve changed my morning routine. For me, every time I go for a walk that’s success, every time I do my yoga or Pilates workout that success because I did it every time I choose the healthy meal that succeeds. There are all the little things that, moving me closer to what it is I’m looking for at the moment. If we can redefine this for ourselves in every area of our lives, we could be really happy spending quality time with our family, which is the number one thing. Like I said, people say, when they come into my community on Facebook, I ask them the question as they come in, what are you wanting to create more time for 90% of people to put quality time with family? Well, how do you measure it? It’s the daily things you do every day and that’s success. 

Goosebumps. What’s the decision. I love this because you’re talking about the actions. Because we make the decision to take those actions. 

Absolutely. It’s not just another thing on the to-do list. If there’s something on your to-do list that you’re doing, that doesn’t have a purpose for in the future. Why is it there? Why are you doing it? What purpose is it serving? You got to think of the long game. The infinite game. Yeah. 

Big thinking time. All right. Last question for your task. What has been the best piece of advice you’ve ever been. 

Best piece of advice I’ve ever been given? I don’t know who told me this, where I came across it, but it’s something it’s like a mantra. So I hope that’s okay to share. I don’t know if it’s advice as such, but to do less better. Oh yes. Yeah. It rolls around in my head at home, do less do it better. It rolls around in my business, do less, but do it better. It rolls around in my classroom, especially with the pressures on teachers and overcrowded curriculum and how much we have to jam into our days for these little people who possibly are not ready for that kind of volume of content do less than a, and it just helps me really prioritize and get down to what’s really important when I think about, 

This little piece of advice for those, who’ve just listened through this whole episode, you’ve shown this like, taking the little steps, it’s quality over quantity with the to-do list. Like what is actually the priority, doing it better or magic. Totally magic. You shared an episode from your podcast about, was it Christina about the self-love? Aidid with crystal hard stuff. Yes. We did a chat on the mental health summit and that was all around creating time for self-care. Can people access that they certainly can. I can send you a link to that. Put it in the show notes. 


That would be awesome as well. We’ll put a link in the show notes. Natasha’s planners because it’s the beginning of 2021. If you haven’t got a planner and you need one and Tash’s one is the perfect fit, jump on over and take a look. And where can we find you? Tash. 

Thank you. I will also, I’d love to extend a discount code for your listeners to use as well, LIZZIE2021. We’ll make sure that’s there for a sneaky little discount. So that would be great. I’m very happy to offer that, but you can find me on Instagram at Tasha underscore Guthrie. I share a lot there about my farm life, school, life, business, life, all the things are there. I do love hanging out there on the stories and also on Facebook Tash Guthrie and on my website, Tash 


Of course, we’ll have all the links for that in the show notes as well. Thank you. Thank you so much for being on the show with me. You’ll stay very welcome. It’s been so fun. 

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Hey I'm Lizzie


An Aussie country gal, Mumma & world traveller who broke all the rules … I started my first business when I was 23 back in 2006 and have never looked back. I run an award winning blog, spoken on stages in front of thousands – my background is in marketing, branding and CBT (Cognitive Behaviour Therapy) 

My mission is to empower ambitious entrepreneurs, creatives & online business owners to grow, expand and scale their business to increase their impact & income – mixing mindset, business strategy that feels good with consistent daily inspired action. Encouraging them to go for the life they desire, without self-doubt, fear or hesitation. 

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Shake it Off

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10 Minute Guide to Let Go, 
Forgive & Accept

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Free your Soul

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30 day guide to
ditch people pleasing

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